Addressing Etiquette for Invitations

Helpful Hints for Addressing and Assembling Your Wedding Invitations Addressing Before you begin addressing, make sure that you have a well organized guest list, complete with full names and addresses. Using 3 x 5 cards gives you flexibility and a simple way to record names and addresses, acceptances, regrets and thank you's. This also allows you to separate your guests into three categories: Those to receive a wedding announcement Guests to receive a wedding invitation (to the ceremony only) Guests who will be invited to both the ceremony and the reception You may also wish to prepare your guest list n a spread sheet, such as Printed Expressions™ free Our Guest List Helper.  This wedding guest list planner file features color coding for easy inner and outer envelope address planning as well as automatic calculations for tallying guests (both invited and those who have RSVP). It even tracks and tallies your guests meal choices! This file requires Microsoft Excel (not included). To download, click here.  You must be a registered user and logged in to download any of our files. Your wedding invitations should be addressed by hand in black ink. To create an added touch of elegance, you may wish to call upon a friend with beautiful handwriting or hire a calligrapher to do the addressing. Printed Expressions™ also offers computer calligraphy service for Carlson Craft® invitations and cards. Traditionally, two envelopes re used for wedding invitations and announcements.  Some invitations however, such as those from A Marry Occasion and Something Different line utilize only an outer envelope. The inner envelope, which may be plain or lined, is without glue and remains unsealed. It is used to enclose the invitation or announcement and any accompanying cards. It also insures the delivery of the invitation itself in a clean envelope. The outer envelope has a glued flap and is used for the complete mailing address. The guest's full name is always used on the outer envelope followed by the street address: Mr. and Mrs. John Doe 908 South Main Street Kansas City, Missouri 12345 Nicknames or abbreviations should be avoided when possible except for Mr., Mrs., Dr., Jr., etc. and for military rank. You may use an initial if you do not know the full name or if the person never uses has given name. Cities, states, and numbered streets are written out in full. Remember to include zip codes. The inner envelope always carries the last names only with no address: Mr. and Mrs. Doe The phrase "and family" should be avoided. If you wish to include younger children, they should be mentioned by first name, according to age, on the line following that of their parents: Mr. and Mrs. Doe John, Mary, Thomas These names should appear on the inner envelope only. The outer envelope would be simply addressed to the parents. Never write "No Children" on the invitation or envelope. If you do not want children to attend, the situation should be handled verbally. Formally, dates of single guests should be sent separate invitations. You may wish to enclose a personal note in the invitation of a single guest saying. "Please bring an escort" or "Pease bring Miss Marie Quinn". Two unmarried people who reside at the same address may be sent a single invitation. Their names would appear on separate lines in alphabetic order: Miss (Ms.) Jane Smith Mr. Robert Doe This same format may also be used when inviting a married couple, if the wife has kept her maiden name or uses a professional title. Divorced women are formally addressed by their maiden name plus their married name: Mrs. John Doe However, contemporary etiquette does allow for the use of the woman's first name: Mrs. Janet Doe A widowed woman is always addressed using her husband's first and last names: Mrs. Henry Smith In addressing clergymen, military officers and medical doctors, always use their titles in full: The Right Reverend William Breight Doctor and Mrs. Samuel Michaels Colonel and Mrs. Frank Johann The return address may be written, imprinted or embossed on the flap of the outer envelope. Your return address should be included on the outer envelope so the invitation can be returned to you if the address is incorrect or if the invitation is not deliverable for some reason. How to Prepare for Mailing Your invitations and announcements will arrive flat. Single fold invitations should be folded with the printing on the outside. Those with a cover design should be folded with the design on the outside and the imprinted area on the inside. If the invitation is folded a second time, all insertions are placed inside the second fold with the printed copy facing the flap of the envelope. Assemble Your Wedding Invitations in the Following Manner With the invitation face up place the tissue over the imprint area. Enclosure cards are then placed face up on top of the tissue with the reception card closest to the invitation. Remember to place a postage stamp on the response envelope. The invitation and accompanying cards should then be placed inside the inner envelope. The printed side faces you, leading into the envelope with he folded edge first. Note that at-home cards bearing the couple's married name should not be sent with the invitation. Finally, the inner envelope, with all of the contents mentioned above, is inserted into the outer envelope. The guest's name should face the back of the outer envelope so that it is seen immediately when removed from the outer envelope. Mailing It is advisable to have an invitation weighed at the Post Office before buying your stamps. Occasionally, invitations with lined envelopes and several enclosure cards require extra postage. Additionally, due to their shape, square invitations also require extra postage. The use of a decorative postage stamp is always a nice added touch. Your invitations should be mailed six to eight weeks before the wedding.  If you have a large number of out of town guests, we suggest mailing them eight weeks to give your guests the courtesy of making reservations and securing travel arrangements more economically. Another option is to send Save the Date cards even further in advance (6-12 months in advance).  This is particularly thoughtful if you have guests that will be traveling or if your wedding takes place during a busy time of the year such as summer or holiday time.  Announcements and at-home cards are always mailed after the wedding has taken place.